Job summary
Seeking an experienced Executive Assistant to provide comprehensive support to a fast-moving CEO in a small, dynamic technology company. This fully remote role involves managing complex schedules across multiple timezones, coordinating travel and immigration logistics, handling sensitive communications, and keeping operations running smoothly to enable leadership focus on strategic priorities. The ideal candidate thrives in a high-paced environment, demonstrates exceptional written communication skills, and is proficient with collaboration and productivity tools.
Location and work setup
- Location
- Oslo
- Work setup
- Remote
Responsibilities
Manage the CEO's calendar and inbox, ensuring all meetings are confirmed and well-prepared for. Provide detailed briefs ahead of meetings and deliver clear status updates that anticipate follow-up questions. Oversee all aspects of travel and immigration paperwork including visas and appointments. Handle various operational tasks such as vendor coordination, document processing, and managing one-off assignments from leadership. Act proactively by identifying potential workflow issues and resolving them before escalation. Assist with recruiting processes by scheduling interviews, coordinating with agencies, and maintaining applicant tracking systems. Maintain clear and transparent communication by closing tasks visibly in relevant threads.
Qualifications
Minimum of 3-5 years experience supporting C-level executives or founders, preferably in a small and fast-paced company environment. Demonstrated accuracy under pressure and ability to provide reliable status updates. Excellent command of written English with the capability to adopt the CEO's voice in communications. Strong organizational skills to manage multiple priorities and recommend action plans when overloaded. Comfortable working flexible hours to accommodate timezones including CET, Tbilisi, Paris, and San Francisco. High discretion with sensitive information and expertise in Google Workspace, Slack, Notion, Zoom, and daily use of AI tools. Experience with business immigration processes and hiring coordination is advantageous but not mandatory.